Our client is seeking an Administrative Assistant II to provide operational, purchasing, and fleet coordination support for a busy field office. This role supports PO and invoice processing, ERP data entry, fleet assignments, office coordination, and monthly reporting activities. The ideal candidate has strong organizational skills, experience with Oracle or similar ERP systems, and the ability to manage multiple administrative workflows in a fast‑paced environment.

No Visa Sponsorship | No Relocation Assistance

Contract Duration: 6 months | W2

Location: Mead, CO (Onsite: Only local candidates will be considered)

Requirements:

Purchase Orders & Invoice Processing

• Track and log invoices from service POs in the PO tracker.
• Review POs weekly in Oracle and update invoice status.
• Code non‑PO invoices and ensure accurate documentation.
• Maintain a materials receipt log to support PO tracking.
• Generate system receipts in Oracle once materials are confirmed as delivered.

Fleet Coordination

• Assign and reassign fleet units as needed.
• Assist with fleet accruals and monthly reporting.
• Support technicians with fleet maintenance scheduling.
• Track registration renewals and ensure delivery to drivers.
• Coordinate disposal of high‑mileage or damaged vehicles.
• Coordinate detailing of returned units prior to redeployment.
• Manage pool vehicle reservations, check‑in/out, and key distribution.

Office & Facilities Support

• Oversee meeting room reservations and meal setup/cleanup.
• Coordinate shipping and package tracking through FedEx.
• Maintain office supplies, printer service requests, and paper levels.
• Support AED, rug service, and records management vendors.
• Manage office keys, vendor coordination, and facility service providers.

Monthly & Recurring Tasks

• Process check requests.
• Track P‑card expenses.
• Maintain service tracker for accruals.
• Participate in monthly fleet meetings.
• Track safety leader awards and nominations.

Qualifications/Must-Haves:

• High school or equivalent required.
• Fleet or asset coordination exposure.
• ERP system experience (Oracle preferred)
• Strong Microsoft Office skills, especially Excel.
• 1+ year of administrative or office coordination experience.
• Experience processing POs and coding invoices (PO & non‑PO)

Nice-to-Haves:

• Oil & Gas / Energy industry experience.
• Experience with fleet management systems (e.g., Holman)